VACANCY
The Barbados Workers’ Union invites applications for an organised, dependable and service-minded Administrative Assistant to support the efficient operation of the Union. The successful candidate will provide administrative and secretarial support to the General Secretary and other Officers, coordinate meetings and correspondence, maintain accurate records, and respond professionally to enquiries from members and other stakeholders.
Duties and Responsibilities
Arranges, coordinates and confirms meetings and appointments for Officers, drawing their attention to urgent matters.
Understands the roles of the General Secretary and other Officers and offers assistance and reminders when needed.
Provides timely secretarial and administrative support to the General Secretary when required.
Receives and screens calls, emails and enquiries, provides routine administrative information, and refers matters requiring advice or intervention to the appropriate Officer.
Arranges and prepares for meetings in accordance with office procedures.
Attends meetings as required, records proceedings and decisions, and prepares minutes and reports promptly.
Prepares accurate minutes, correspondence, reports and other documents from meeting notes, recordings or instructions, using approved tools and procedures.
Composes, prepares and processes correspondence, reports, statistical information and other documents.
Establishes, updates and helps maintain records management and archival systems to protect and preserve the Union’s records.
Acts as custodian of Union documents and records, exercising discretion and maintaining strict confidentiality when handling members’ personal information, employment matters, correspondence and other sensitive Union records.
Creates and maintains databases and spreadsheets to record information.
Helps organise Union programmes, events and conferences.
Arranges travel and itineraries when necessary and compiles documents for travel-related meetings.
Receives, records and distributes correspondence, including email, and other materials in accordance with office procedures.
Maintains adequate stocks of office supplies and stationery and ensures that departmental office equipment is in working order.
Works with other departments to achieve Union and departmental goals.
Helps plan, implement and evaluate service delivery strategies, policies and procedures, and supports the delivery of reliable and timely customer service.
Performs other related duties as assigned.
Qualifications Required
Certificates must include English Language and Mathematics at General Proficiency level or its equivalent.
The Private Secretary’s Certificate or an equivalent or relevant secretarial qualification or diploma from a recognised institution.
Previous experience in the same or a related field.
Proven experience in recording information, producing professional reports from those recordings, preparing correspondence and documents, and managing information and communications.
Required Knowledge
Knowledge of the core values of the BWU.
Demonstrated knowledge of the Union’s Mission, Vision and Customer Service Charter.
Knowledge of the general procedures and rules that affect the functioning of the Union.
Knowledge of communication channels and reporting procedures within the Union.
Knowledge of Microsoft Office applications and digital tools for managing correspondence, calendars, records, spreadsheets, databases and virtual meetings.
Knowledge of administrative and clerical procedures.
Knowledge of business principles.
Required Skills and Abilities
Proficiency in Microsoft Office applications and the ability to use digital tools to manage correspondence, calendars and records, maintain accurate spreadsheets and databases, and organise virtual meetings.
Outstanding customer service skills and a willingness to uphold the Union’s service obligations.
Excellent oral and written communication skills.
Professional telephone manner.
Good interpersonal skills.
Ability to work as part of a team.
Ability to manage several tasks at once.
Ability to acquire and apply new knowledge quickly.
Ability to work with minimal supervision.
Ability to meet deadlines.
How to Apply
Email your résumé and cover letter to bwuvacancies@gmail.com for the attention of the General Secretary, Barbados Workers’ Union, Solidarity House, Harmony Hall, St. Michael.
Application deadline November 11th 2026
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